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Travel Expense Reimbursement Calculator

Travel Expense Reimbursement Calculator

The Travel Expense Reimbursement Calculator is an Excel-based tool designed to automate travel reimbursement calculations. It determines the distance traveled, the reimbursable distance (accounting for any free miles), and the total amount to be reimbursed. 

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WHAT OUR CUSTOMERS ARE SAYING!

Don't just listen to us....read also what our customers are saying in Google Reviews!!!

Our Software is Used by:

Calculate Payment for Travel Reimbursement in Excel Automatically!

A quick Demo Video of how the Travel Reimbursement Calculator works!

The Travel Expense Reimbursement Calculator is an easy-to-use Excel tool that simplifies travel expense reimbursement. By inputting the starting and ending addresses, it calculates the total distance traveled, the reimbursable distance, and the amount to be reimbursed. It's ideal for businesses needing to calculate travel distances accurately and ensure proper reimbursement for work-related trips.

What makes the "Travel Reimbursement Calculator" the best tool for reimbursement purposes?

My goal here at ExcelDistanceCalculators.com is to provide the easiest-to-use and most affordable tool of its kinds. 

Nothing to Install

As the Calculator is built in Excel, there is nothing to install. Simply open the file and start using it. 

One Click Gets you Results

Once you have the data, you click "Calculate" and the Mileage and Reimbursement Amount Results will show on your sheet. It's that easy. 

No Ongoing Charges

Once you purchase my Reimbursement Calculator...you own it for life. No monthly or annual charges. Consider the Multi-User license for Unlimited Users. 

World Class Support

If you have any questions...just Call me @ 801-243-8350 or Chat with me via the Chat Window. If needed, I will Zoom with you to make sure the product is setup correctly and you get all the help you need...in real time. 


100% Money Back Guarantee

If for any reason....you feel the product will not meet your needs....Just send me a note, and I will refund your purchase...NO QUESTIONS ASKED!

Oh just So Easy to Use!!

It will be the easiest to use tool of its kind. Just input the travel details into the spreadsheet...click "Calculate" and the mileage and reimbursement amount will appear as if Magic. No Coding Necessary!!!!!

How Does It Work?

The Travel Expense Reimbursement Calculator is the easiest-to-use tool of its kind. You can calculate mileage for reimbursement purposes directly in Excel in three Easy steps. See below:

Step 1

Set up "Per Mile Reimbursement" and "Non-reimbursible Distance" in the "Settings" tab

 

Step 2

Enter your Data in the "Trips" tab

Step 3

Click the "Calculate" button

Watch the tool calculate Mileage and Payments to Reimburse like magic!

What is the Purpose of the Tool?

It allows the user to calculate travel reimbursement amount directly in Excel. Some of the benefits are:

  • NO installation necessary. All you need is Microsoft Excel in your desktop.
  • NO programming know-how required.
  • NO monthly charges. Just a one time fee!
  • REAL In Person Help if you need it. If you have any questions, email, call or just talk to me on the chat on this site!

Who is the Travel Expense Reimbursement Calculator for?


The Travel Reimbursement Calculator is designed for:


Employees and Contractors: Who need to claim mileage or travel expenses for work-related trips.

Business Owners and Managers: To streamline the process of reimbursing staff for travel costs.

Freelancers and Consultants: To calculate and track travel expenses for client projects.

Service Providers: Like technicians, delivery drivers, or mobile workers, who need to track mileage and receive reimbursements.

Nonprofits and Charities: To reimburse staff or volunteers for travel when working on events or projects.

HR and Accounting Teams: To simplify managing travel reimbursements and maintaining accurate records.


It’s perfect for anyone who needs an easy and accurate way to calculate travel reimbursements.

What do our Customers Say about us!

Hannah Ferguson - Software Works Perfectly

This excel sheet is going to make a massive difference to how much time we spend on mileage calculations! 

Thank you so much for creating this.

Milan Stamenkovic - It's a Great Program

Everything is working great so far. It's a great program.

Matthew Smith - It's amazing, love it!

It's amazing, love it!!! Saved me weeks of analysis!

Steve Whenman - Software Worked Perfectly

The Software installed perfectly, really pleased with the results.

Mandy Miller - I absolutely love the tool!

This tool was so helpful and worked like a charm.

Robert Phillips - From Ohio

No Issues with the software. 

Vinnie, thanks for making such a great product.

Bob

Travis Robey - This product is amazing

The Product is Amazing!

Hannah Ferguson - Software Works Perfectly
Milan Stamenkovic - It's a Great Program
Matthew Smith - It's amazing, love it!
Steve Whenman - Software Worked Perfectly
Mandy Miller - I absolutely love the tool!
Robert Phillips - From Ohio
Travis Robey - This product is amazing

Frequently Asked Questions (FAQs)

  • Does this software work on Mac, or just PC?

    While the Travel Expense Reimbursement Calculator works on some versions of Mac computers, I currently do not offer support for MACs. As Macs use different VBA libraries, that can cause some conflicts with some of the functions in this tool.
  • Is this a one time fee, or ongoing?

    You will only pay once for this software. This will provide upgrades and live support via zoom if needed for one year. However the software should serve your needs for years to come.
  • Do I need a Google Maps API Key? What is a Google Maps API key?

    The Travel Expense Reimbursement Calculator uses the Google Maps Platform to give you extremely accurate (to the 1/100th of a mile). As such you will need to setup a google maps account. It takes 5 minutes to setup and it is free of charge. You can view the instructions on how to setup the google maps api key in this page. I have also created a video where it shows step by step how to setup the api key by clicking in this youtube video.

  • Is the Google Maps API key free? Do I have to pay for my calculations?

    The Google Maps API key is free to get. However, keep in mind Google does require you to setup an account. You can run up to 40,000 calculations every calendar month free of charge. If you go over the 40,000 calculations Google charges an a-la-carte fee of 5 USD/1000 queries/calculations. More information on Google Maps API Pricing can be found in this link.

  • Can the Travel Expense Reimbursement Calculator be used for non-US addresses?

    Absolutely. The Reimbursement Calculator works with addresses from all over the world. As it calculates driving distances please note that there needs to be a driving path between the two addresses. So a calculation between “New York City, NY” and “Paris, France” will not return a value as there is no driving path between those two cities as they are separated by ocean.

  • What is the maximum number of calculations I can perform at any one single run?

    The Travel Expense Reimbursement Calculator is meant to help you calculate mileage between large sets of addresses. However keep in mind that the calculation is at the rate of about 3-5 calculations per second. So a 200,000 calculations data set would not be practical as it would take quite a long time. In addition, be aware of the costs associated with running such a large number of address sets. Refer to the API Setup Page for more information, but as to current time google allows for 40,000 calculations monthly free of charge. (via a 200 USD recurring monthly credit)

You will need a Google Maps API to use this tool!

All of our tools use the Google Maps API to generate results. This allows for accurate driving distance and time results and fast data. I have included some instructions on how to get a google maps API and what services to enable. Click on this video for more information on how to setup the Google Maps API Key.

A few more things regarding the Google Maps API Key.

You don't need to be a developer to setup a google maps api key. It takes about 5 minutes, and it is a simple as setting up an account with Google

  • The Google Maps API Key is free to setup. It doesn't cost anything.
  • You will get up to 40,000 calculations free of charge. (Google allows for a 200 dollar credit for every calendar month).
  • If you need more than 40,000 calculations in a calendar month, google charges an a-la-carte fee of 5 USD/1000 calculations.
  • For most of my clients that use this tool, 40,000 calculations are more than enough.
  • You will need to setup a billing account with Google, although you will not be charged unless you go over the 40,000 calculations per month.
  • If you have a large number of calculations, (more than 40,000) contact me. I might be able to help.